Project Coordinator (Bay Area, Remote)

Work Location: San Francisco Bay area, California; Remote

Work Schedule: Mon – Fri, during normal business hours

Engagement Model: Employment; Full-time

Start Date: ASAP

DataForce by TransPerfect is looking for a Project Coordinator to join our growing team in the San Francisco Bay Area!

Role Summary

The Project Coordinator works closely with other team members in the execution of projects according to project plans. The Project Coordinator works with stakeholders to understand project requirements, using their project expertise and technical skills to handle and assign project tasks, assist with problem solving, and support managers in day-to-day department operations and the in the execution of project plans. The Project Coordinator coordinates the life cycle of data annotation, data collection, data transcription, and staffing projects, ensuring their seamless execution and the quality, profitability, and performance of their work through the guidance of their manager.

Role Responsibilities

The Project Coordinator supports the Project Manager in the day-to-day activities in the execution of project plans. They are ultimately responsible for the quality, profitability, and performance of their work through the guidance of their manager.

• Responsible for the day-to-day execution of project plans, schedules, and expenditures, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner

• Oversee the day-to-day project activities, from data assignments to and from annotation and Quality Assurance, overseeing and managing the data life cycle

• Work with the Project Manager to implement and execute project plans, working towards ensuring timely, budget-friendly, and quality deliveries

• Identify and mitigate risks while ensuring project quality and accuracy

• Act as the point of contact between contributors and payments team in case of any payment issues

• Communicate with other teams and departments within the company, such as Sourcing, Payments, IT, and Operations, to ensure the smooth running of the project

• Build and maintain excellent relationships with team members, contributors, and independent contractors

• Handle multiple projects simultaneously in a fast-paced environment by effective prioritization

• Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project

• Complete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisor

• Please note that this position may require occasional onsite visits, including client locations and our local office, as needed

Role Requirements – Knowledge, Skills and Abilities

• Exceptional communication skills – being able to communicate important project updates both verbally and in writing

• Effective use of systems and tools to plan, organize, and prioritize, to ensure successful project completion through proficient time management

• Resource planning skills – effectively and strategically distributing resources

• Outstanding teamwork and collaboration skills – ability to interact with all stakeholders

• Problem-solving skills – effective analysis and creative solutions for any problems that might arise

• Excellent Analytical and critical thinking skills – ability to analyze a situation and plan and implement a solution

• Knowledge of file management and other administrative procedures

• Competency in the use of business applications and collaboration tools, including but not limited to the Microsoft suite of applications (Outlook, Excel, Word, PowerPoint, SharePoint, Teams) and Google Workspace suite of products

• A sense of urgency and the ability to work under pressure

• Must be located in the San Francisco Bay Area, California

Role Requirements – Education and/or Experience

• While a Bachelor's degree is preferred, we will also consider candidates with relevant experience or a combination of education and experience

• Minimum 1 year of Project Coordination/Project Assistant experience (industry experience a plus)

• Business English language fluency

Preferred Role Requirements

• Awareness of PMI/PMP international project management standards

• Knowledge of AI industry

• Experience supporting Machine Learning data annotation services, data collection, transcription, and staffing

• Experience working with support ticketing systems

• Experience working with crowd workers/community

• Experience working in a multinational/multicultural virtual working environment

• Experience in working in a cross-functional/matrix organization

• Fluency in a language other than English

Who we are

DataForce by TransPerfect is part of the TransPerfect family of companies, the world’s largest provider of language and technology solutions for global business, with offices in more than 100 cities worldwide. 

We offer high-quality data for Human-Machine Interaction to some of the most prestigious technology companies in the world. Our department focuses on gathering, enriching and processing data for Machine Learning in different AI domains. 

To learn more about DataForce please visit us at https://www.transperfect.com/dataforce. 

TransPerfect provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. For more information on the TransPerfect Family of Companies, please visit our website at www.transperfect.com.